What Is a Work Order? Definition, Tips, and Examples (2026)
7 April 2026
Run your business from the first site visit to the final invoice in RO App painting contractor software. Write quotes, check job details, and bill for materials from your phone. Get set up in an evening and spend less time on paperwork.
Price the job with labour, materials, and VAT.
Book it into the diary and keep every job on track.
Invoice when it’s done and track what you’re owed.
RO App made it easy to assign jobs and track our team’s work throughout the day. Everything is now organised in one system instead of spreadsheets.
Use estimating software for painters and decorators to build a quote while you’re still standing in the room, with the work and materials fresh in your mind. Get it priced with RO App’s quotation software and send it as an online page or PDF.
Add labour, materials, paint, and quantities.
Reuse saved services, materials, and prices.
Create different estimates when a customer wants options.
Build and update quotes from your phone.
Share quotes on a public page for easy online approval.
Collect the customer’s electronic signature when needed.
Turn an accepted quote into a job without re-entering everything.
Try RO App Free
Start your free trial, set up your workflow, and manage a real job from quote to payment. Full access for 7 days. No card needed.
See what’s booked, who’s working where, and what’s coming next. RO App brings painting and decorating job management into one diary, so you can organise the week without juggling notebooks and messages.
Drag and drop jobs in the job management software as plans change.
See each painter’s diary and workload.
Schedule work that runs over several days.
Assign jobs to individual painters.
Track each job’s status from one place.
Clock in and out from the mobile app.
Use checklists for prep, finishing, and snagging.
Add photos to snagging and job checklists.
Send automatic customer reminders before the job.
With built-in painter time tracking and painting contractor scheduling tools, you can see working hours and upcoming jobs in one place.
When planning the team’s schedule, it’s handy to have everything in one system. In RO App, we can see who’s working, who’s off, and who’s on holiday when scheduling jobs, which helps us avoid overbooking.
Check the colour, brand and finish you used last time when a customer calls you back for another room. RO App’s customer management software keeps customer records with full job history ready for repeat work.
Record paint colours, brands, finishes and batch codes.
See previous jobs, quotes and site details.
Add before-and-after photos to each job.
Track new enquiries with a Kanban-style pipeline and configurable statuses.
Store property addresses and job details with CRM for painting contractors.
Set reminders for future customer follow-ups.
See RO App in action
Get a personal walkthrough of the tools you need to quote, plan jobs, and get paid.
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With RO App’s invoicing software, you can turn the finished job into an invoice from your phone, with labour and materials already carried through from the quote. Send it and accept online payments while you’re still on site.
Record deposits and multiple customer payments.
Automatically add VAT to quotes and invoices.
See paid, unpaid, and overdue invoices.
Sync painting invoice software with Xero or QuickBooks.
Everyone has the information they need in RO App, whether they’re in the office or on site. We spend far less time on calls with clients, suppliers, and the team just to clarify job details.
RO App software for painting businesses puts the job in your pocket, so you can deal with the admin while you’re still on site and leave with the paperwork done.
RO Mobile App for iOS and Android.
Create and send quotes from site.
Take photos for prep, progress, and snagging.
Collect the customer’s signature on the spot.
Add materials to the job while you’re at the merchant.
Pull up customer and previous job details on site.
Create invoices and take payments from your phone.
RO App is painting business management software that adapts to the way you work, whether it’s just you and the van, a small decorating team, or larger commercial contracts.
Work on your own, look like a firm.
RO App gives you solo painter decorator software for handling quotes, your diary, customer details, and invoices from one place, without taking the paperwork home every evening.
Everyone knows where they’re working tomorrow.
Plan the diary, assign jobs, track progress and share job details with your painters, so the team knows where to be and what needs doing.
Every job priced, staged, and invoiced on time.
Organise longer jobs, track each stage with checklists, coordinate your team, and turn completed work into invoices with RO App.
Try RO App free for 7 days
Get more paperwork done during your working day. Start your free trial now. No card needed.
Plenty of decorators take on plastering, tiling, or general maintenance too. RO App helps you manage it all in the same place, from quote to invoice.
For multi-trade maintenance businesses
For outdoor contract work
For glaziers and window installers
For property-maintenance crews
Frequently Asked Questions about Painting Business Software
Yes. You can move your customers into RO App using Excel import, set up your services and prices, then start managing new quotes, jobs, diary bookings and invoices in one place.
You don’t have to change everything on day one. Start with the diary and new jobs, then move more of your records and workflow across as you get comfortable. RO App’s onboarding team can help you get the system set up around the way your business works.
RO App lets you build quotes using saved services, materials, quantities and prices, so you can set up your pricing around the way you normally quote. You can also use units such as square metres, hours and days for products and services and enter the quantities you’ve worked out on site.
Yes. You don’t need an office or a team to get value from it. RO App helps a sole trader get quotes out faster, organise the diary, remember every customer and job detail, and invoice from the phone instead of doing the paperwork at home.
And when you take on your first employee, you can add them to the same system and start assigning work without changing how you run the business.
Yes. RO App has two-way integrations with Xero and QuickBooks Online. Invoices and payments sync between RO App and your accounting software, while products, services, quantities, prices, and mapped tax information are carried across with invoices.
You can map RO App taxes to the corresponding tax rates in Xero or QuickBooks, helping you keep VAT information consistent between systems. For other tools, RO App also provides Zapier integration and a public API for custom connections.
